Employee Technology Responsible Use and Care Policy

Trinity values digital tools and resources for education, productivity, and communication and provides them to employees for these purposes. Trinity expects employees to show respect and take responsibility for the technology that is provided in accordance with the job.

RESPECT FOR PROPERTY

» All computer workstations, laptops, iPads, network devices, projectors, corresponding accessories, etc. are the property of Trinity School and should be used with care and protected from damage, theft, and vandalism.

» Asset identification tags must always remain attached to school-owned devices.

RESPONSIBLE EQUIPMENT CARE

» It’s your responsibility to take care of all equipment (i.e., computer, iPad, power cords, adapters, video cables, monitors, mice, projectors, document cameras, connection cables, etc.) allocated to you and your classroom/office.

●      Dropping computer equipment is bad. The IT department must be notified immediately if equipment is dropped or experiences any significant impact. Any impact, droppage, damage, contact with liquid, loss, or theft should be reported to the IT department IMMEDIATELY.

●      Liquid is bad for your computer.  The IT department must be notified immediately if equipment comes in contact with liquid of any kind.  A reminder: food and drinks (or other liquids) shouldn’t be set in close proximity to devices.

●      Leaving your equipment in a hot car is bad for it.

» All employees are required to turn in their school-issued devices for a predetermined period of time each summer, without receiving a temporary loaner computer, for computer maintenance, repairs, and upgrades.

REPAIR

» Any problems you experience should be submitted via SchoolDude ASAP for attention from the IT department.

» Replacements for any lost or damaged adapters and power cords given to your care will be charged to the employee.

» Liquid damage, shattered displays, and repairs due to impact damage aren’t covered under warranty.  Costs can start at $800 and can take weeks to get the device back in service. 

» Employees may be held responsible for equipment repair and/or replacement costs in instances of repetitive, careless, or excessive damage.

DEVICE MAINTENANCE

» Shut Down—you should Shut Down (completely power off, not just restart, allow to rest “Off” for 30 seconds, and power back on) your computer at least once a week.  (NOTE: Sleep, Log Out, Restart, Shut Down are not all the same thing.)

» Updates – Faculty/Staff Mac users are able to run the periodic updates through the Software Management/Self Service tools on the computer.  You should run these updates when prompted or check periodically for updates.

» You should always connect to power using a surge protector (not just a power extension or strip plug).

» Do not let the device battery completely die, especially when it’s in sleep mode.  This can cause major issues.

» You are responsible for keeping your computer and iPad clean—screens, casing, keyboard, etc.—the IT department can provide proper cleaning tools and instruction.

RESPECT FOR SECURITY/PRIVACY

» Do not walk away from your computer without having a password-protected screen saver activated.

» Passwords must be kept confidential.  They are to be known only to you and IT.  Do not share your password with anyone, including students, family, or co-workers.  Please do not write down your passwords at your workspace.

» Unauthorized use—No one should be using your login (username & password) but you.  If a colleague, student, or someone in your family (spouse or children) asks to use your computer, you should use the Guest account. Children (students or your own kids) should not be left unattended when using school devices. Also, children should not be allowed to change settings or passwords.

» Users will be prompted to reset passwords every 180 days.  Passwords cannot be reused, as the server keeps a record of previously used passwords.

» You're responsible for locking your classroom/office when you leave for the day. If things go missing from your space, when you've secured your doors and windows it’s simpler to narrow down who else had access.